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ADMINISTRATIVE OFFICER (FINANCE), JAKARTA
Posted April 19 2023
Overview of Project
MARI (PT. MARI Sejahtera Indonesia) is a community-based organisation that supports seaweed farmers' businesses through sustainable and fair cooperative models. By leveraging decades of regional farming experience and providing support systems such as advanced technology, sustainable tools and efficient operations, MARI seeks to increase household earnings and empower farmers. The company tackles the challenges and risks inhibiting the growth of seaweed farmers, adopting a systems-based approach and placing farmers at the heart of its operation.
Our financial offering through a cooperative structure will drive membership expansion from South Sulawesi across multiple locations in Indonesia to 1,500 farmers by 2027. This will support improved practice and governance, rebalancing, and transitioning the entire seaweed sector into a formalised industry that works for all. MARI is seeking to scale its first site, already established in South Sulawesi and is looking to add to its growing team in the region.
Overview of Role
MARI seeks an Administrative Officer to coordinate and provide day-to-day administrative and secretarial support for the company. As Administrative Officer, you will be responsible for maintaining and implementing the MARI Indonesia Group (PT MARI Sejahtera Indonesia dan Koperasi MARI Kapital Indonesia) administrative systems. The administrative officer will report to the Finance Manager of MARI Indonesia Group.
At MARI, we seek people with passion, integrity, and a strong desire to improve the world. We expect staff to question the accepted norms and challenge all to improve on what we do, establishing a culture of continual improvement. Even if your experience does not match the job description, you are still encouraged to apply. Your skills and passion will stand out, especially if your career has taken extraordinary twists and turns. We welcome diverse perspectives, and people aren't afraid to challenge the status quo.
Job Responsibilities
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Manage office supplies and place orders when required after approval from Finance Manager
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Prepare regular reports on expenses daily/monthly and assist with budget preparation as requested and under the guidance of the Finance Manager
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Maintain and update company databases under the guidance of senior management.
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Assist in preparing an inventory and index and updating the filing systems, including routine correspondence, contracts with suppliers, customers and confidential documentation maintained or held by senior management.
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Receive calls at MARI’s office from clients and stakeholders. Record these calls and communicate with appropriate MARI managers.
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Maintain a diary and calendar of MARI events under the guidance of senior management.
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Receive and distribute incoming correspondence (e.g., letters, emails and packages) to appropriate persons and maintain a register of all incoming correspondence.
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Assist in scheduling in-house and externals presentations as directed and requested by management
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Arrange travel and accommodation as requested and approved by all appropriate management.
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Assist in the preparation of reports and presentations as requested by management.
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Provide any other assistance requested by senior management.
Qualifications
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Minimum S1/D3 diploma in economics, social, administration, or other related majors.
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Good English skills to make daily and periodic reports.
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Good organization, time management and scheduling skills.
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Basic bookkeeping experience.
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Experience using office management software, including word processing software and spreadsheets.
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Powerful interpersonal and effective communication skills (both oral and written)
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Outstanding logical, problem-solving, and administration skills.
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Ability to thrive in a fast-paced, result-oriented, and collaborative workplace.
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Outstanding people management abilities.
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Self-starter with a desire to work in a start-up
Contract
The successful candidate will be on a 24-month contract a subject to a performance review after the first 12 months.
Location
Based in Jakarta, Indonesia. Travel throughout Indonesia will be required.